The Billing Better Platform allows you and all your housemates to pay your utility bills in one go.
YOU AND YOUR HOUSEMATES MUST ALL AGREE TO THE TERMS AND CONDITIONS OF THIS AGREEMENT IF YOU WANT TO USE THE BILLING BETTER SERVICE. BY REGISTERING AN ACCOUNT AND CLICKING THE “AGREE” BUTTON YOU CONFIRM THAT YOU AGREE TO THE TERMS OF THIS AGREEMENT.
The terms of this Agreement form a legal agreement between you and Billing Better Limited, a company registered in England and Wales with company number 10444812 and registered office at 152-160 Kemp House, City Road, London, EC1V 2NX (we or us) for your use of the Services.
As part of the Billing Better Service, you are required to send us information from time to time. You should send such information to firstname.lastname@example.org or through the WhatsApp group chat for the Address.
1.1 In this Agreement, the following words have the following meanings:
Address: the address that you have provided to us for the purposes of the Billing Better Service;
Effective Date: the date on which you register an account and agree to the terms of this Agreement by clicking the “Agree” button;
IP Rights: any patent, trade mark, registered design or any application for registration of the same, or the right to apply for registration of the same, any copyright or related rights, database right, design rights, rights in trade, business or domain names, rights in trade dress, rights in inventions, rights in confidential information or know-how or any similar of equivalent rights in any part of the world;
Billing Better Plan: the monthly bill that we send to you under the One Bill Service;
Billing Better Service: the service that we provide to you under the terms and conditions of this Agreement;
Platform: the Billing Better platform operated by us including all updates and upgrades;
Users, you: all and any of the individuals living at the Address who are required to pay a Utility Bill;
Utility Bill: any sums due from a Utility Company for the Address; and
Utility Companies: the companies providing utility services to you from time to time that are part of the Billing Better Service that we select from time to time.
Any references to clauses are to other clauses of this Agreement. Words in the singular include the plural. The clause headings are for reference only. General words shall not be given a narrow interpretation because they are preceded or followed by words suggesting a particular type of matters or things.
ALL OBLIGATIONS IN THIS AGREEMENT ON ‘A USER’ OR ‘ANY USER’ ARE OBLIGATIONS THAT WE CAN ENFORCE AGAINST ALL USERS OR ANY INDIVIDUAL USER AT OUR SOLE DISCRETION.
2. Sign up
2.1 When signing up to the Billing Better Service, you do so on the basis that the quote you have received is based on an estimate and is subject to change before you begin paying for the Billing Better Service. The change in price will be communicated to you before you are charged.
2.2 To receive the Billing Better Service for Utility Companies at an Address (a) all Users must sign up for the Billing Better Service, for a WhatsApp account and set up your payments with our payment provider, MangoPay; (b) at least 2 (two) utility service providers for the Address must be a Utility Company for the purposes of the Billing Better Service; (c) no User is the subject of a bankruptcy order; and (d) no sums can be outstanding in respect of a Utility Bill or otherwise in relation to the
occupation of the Address;
2.3 The first User to sign up must provide the name, email address and telephone number for all Users. The first User shall ensure that they have the permission of all Users to provide such data to us. Once the final User signs up for the Billing Better Service and MangoPay account, one of the Users shall send to us a photograph of the then current meter readings to Billing Better from the meter supplied by the Utility Companies confirming the date of the reading. If you fail to provide a current meter reading, we shall have no obligation to provide the Billing Better Service.
2.4 You agree that some Utility Companies will require the Utility Bill to be in our name. Accordingly, you shall provide such assistance and documentation as is required by any such Utility Company to transfer the account in to our name. However, you agree that even though the Utility Bill is in our name, you remain liable for the payment of the Utility Bill.
2.5 You agree you must pay any set up costs due to the Utility Company, including installation of a telephone line or other internet connection and the costs of providing, installing and delivering an Internet router. These set up costs will be included in the first Billing Better you receive.
2.6 You agree that upon submission of an order for the Billing Better Service, you will be granting Billing Better full authority to contact Utility Companies to enable Billing Better to transfer and/or commence the Utilities with effect from the Effective Date. You also agree and confirm that by entering into the Billing Better Service, you give us full authority to act on your behalf from the date of the order for the purposes of providing the Billing Better Service.
3. Billing Better Services
In consideration of you agreeing to be bound by the terms of this Agreement, we shall provide the Billing Better Service with reasonable skill and care and in a timely manner.
In order to enable us to provide the Billing Better Service (a) we shall contact Users through a WhatsApp group chat, and accordingly you agree to read and where necessary respond to the WhatsApp message that we send from time to time; and (b) on or around the 15th day of each month, you shall, or shall procure that a User shall, send to us a photograph of the then current meter readings for any meter supplied by the Utility Companies confirming the date of the reading. If you fail to provide a current meter reading we may telephone you or any of your Users to remind you to do so, or we may estimate your meter reading.
We shall supply the meter readings to the relevant Utility Company, and following receipt of all Utility Bills for your Address we shall submit to you and your Users the Billing Better through WhatsApp.
Billing Better shall be paid by you and your Users in equal shares by 1st month through our payment provider, GoCardless. Accordingly, you agree to comply with the terms and conditions of GoCardless in force from time to time. If you do not have sufficient funds in your GoCardless account, or any other account linked to your GoCardLess account and as a result payment of all or part of a Billing Better Plan is not received, we reserve the right to add to the sums due to us an additional £10 for each payment not received in respect of our administration costs and managing the payment of the sums due to the Utility Companies.
You agree that you are jointly and severally liable with your Users to pay the Billing Better. This means that if one User fails to pay their share, the other Users must pay that share. In practice, if any User fails to pay their share of the Billing Better by the due date, we shall telephone the User who has failed to pay and ask them to do so. If that User fails to respond, or in any event fails to pay their share of the Billing Better Service by the time the next Billing Better Service is due to be sent, then the outstanding sum shall be payable by the other Users as part of the next Billing Better Service.
If you wish to obtain a copy of a Utility Bill, please contact us. Please note that it is not always possible to provide copies of the original bills, because the bills go into our company name and are often bulk bills with multiple property details which we cannot share, for data protection reasons. If you reasonably believe that all or part of a Utility Bill is incorrect, please provide to us written evidence to dispute the bill and we shall use our reasonable endeavours to resolve the dispute with the Utility Company in question. However, you agree that until such dispute is resolved, you and your Users shall pay the Billing Better in accordance with the terms of this Agreement. Any refund from a Utility Company following such a dispute shall be shared equally between the Users in the next Billing Better.
Initial Monthly Quote - Billing Better quote you a price that is an estimate for your energy and water bills. Upon signing up, Billing Better will source the accurate prices for these services, meaning that your monthly price may change after signing up.
Increase of monthly payments - During your tenancy, Billing Better will monitor your energy and water usages by asking for photos of your gas, electricity and water meters. If your home's usage is higher than the price you are paying for energy and water, your bill will increase to cover the cost of the bill.
End of tenancy bills/refunds - Once final meter readings are sent to Billing Better at the end of the tenancy, Billing Better will endeavour to produce a final bill to cover your usage. If your usage equates to less than the price you have been paying, Billing Better will refund you the amount owed. Once your tenancy has finished, you have two calendar months from the date of the end of your tenancy to request any credit owed to your home. This is requested by sending an email to email@example.com, providing your property address and allocating a single bank account to refund the funds to.
3.10 Free Amazon Prime Offer - One free Amazon Prime ultimate account is paid for by Billing Better by Billing Better reimbursing the lead tenant the value of Amazon Prime on the monthly pay date for Amazon Prime. To claim this reward, you must request the free Amazon Prime within your group chat at any time during the tenancy. Billing Better will not backdate the Amazon Prime reward and will pay for the value of the Amazon Prime account for the remainder of the tenancy from the point of request.
Changes to the Billing Better Service
You agree that you cannot change Utility Company at any time during the term of your Billing Better services.
If you intend to change Address at any time, you shall give to us at least 30 days’ notice us with details of the new Address, together with a meter reading at the date of change for all Utility Companies at the old Address and for any Utility Company at the new Address. You agree that we shall be entitled to prepare a Billing Better Plan solely for fees due to the Utility Companies at the old Address.
Notwithstanding the provisions of this Clause 4, if you change Address, you shall comply with all requirements of any affected Utility Company.
If any User leaves the Address, you shall immediately notify us with details of the new User, if any. You agree that we shall continue to provide the Billing Better Service to all the remaining Users, and the Single Bill will be divided to reflect any change in the number of Users.
5. Our Fee
5.1 You agree that in consideration of the provision of the Billing Better Services, we shall add to each Billing Better Plan, our fee for the Billing Better Service.
Each User has 14 days from the Effective Date to cancel their Billing Better Plan without the payment of any fee for the Billing Better Service. If you wish to exercise this right, you should contact us in writing. You agree that you will remain liable for all costs of the Utility Company notwithstanding cancellation of the Billing Better account.
You can terminate your Billing Better Services on 30 days’ notice at any time, provided that if you do so all Users shall be deemed to have terminated their Billing Better Plan.
We may terminate all Users’ right to use the Billing Better Services if (a) any User fails to pay their share of a Billing Better Plan for 2 (two) consecutive months; (b) we do not receive a meter reading for 2 (two) consecutive months; (c) any User leaves the WhatsApp group chat; (d) any User is the subject of a bankruptcy order; and/or (e) any User breaches the terms of supply of any Utility Company.
You agree that we do not warrant that a Utility Company will remain part of the Billing Better Service, and accordingly, if any Utility Company ceases to operate within the Billing Better Service, we shall select another Utility Company for the Address.
If your Billing Better Service is terminated, then (a) for all Utility Company accounts that are in our name, you shall provide such assistance and documentation, including all meter readings, as required to terminate the account or transfer the account into the name of a User; (b) all sums due to Utility Companies shall immediately become due and payable and you agree that this means that the fees for any unused term of a fixed term service agreement provided by a Utility Company shall immediately become due and payable; and (c) you are liable for all Utility Bills for the Address, including those that we receive notwithstanding cancellation or termination of the Billing Better Service.
Termination of this Agreement by either party and for any reason will not affect any rights that may have arisen as at the date of termination or which arise following the termination of this Agreement.
If you terminate your Billing Better Plan within your tenancy and 14 days after the effective date, you are liable to pay the following; (a) a termination fee to Billing Better. The termination fee amounts to £10.00 + VAT per month, for the remainder of the tenancy up until and including the final month of the tenancy, (b) the outstanding gas/electricity/water balance up to the effective date of cancellation, (c) if applicable, the payment amount in full for your internet and Sky TV subscription included within your Billing Better Plan until the end of your tenancy.
Use of the Platform
We grant to you a non-exclusive, non-transferable licence to use the Platform on the terms of this Agreement from the Effective Date until it is terminated. You must not use the Platform for commercial purposes without obtaining our written permission to do so.
You acknowledge that the rights granted in Clause 7.1 do not give you any rights to sub-license the Platform to any other person, and we retain all IP Rights in the Platform.
You agree that your use of the Platform is and will at all times be in accordance with all applicable laws and regulations.
There may be occasions when access to the Platform may be interrupted, including for scheduled maintenance or upgrades, for emergency repairs, or due to failure of telecommunications links and/or equipment.
You acknowledge that all IP Rights in the Platform belong to us or are licensed to us, that the IP Rights in the Platform are licensed (not sold) to you, and that you have no rights in, or to, the Platform other than the right to use it in accordance with this Agreement. Therefore, you shall not, and shall not permit or assist any third party to:
modify, translate, adapt or copy the whole or any part of the Platform, nor arrange or create derivative works based on the Platform;
reverse engineer, decompile, or disassemble or otherwise attempt to derive or determine the source code for the Platform (except to the extent applicable laws specifically prohibit such restriction);
make for any purpose including error correction, any modifications, adaptions, additions or enhancements to the Platform;
combine, match or merge the whole or any part of the Platform with or incorporate the Platform into any third party code;
sell, purport to assign or license access to the Platform;
access and use the Platform in order to develop a competitive platform;
remove or alter any copyright trademark, logo, copyright or other proprietary notices, legends, symbols or labels or other proprietary notice on any of the Platform.
9. Limitation of Liability
9.1 You agree that we have no liability for any (a) error in a Billing Better Plan as a result of an act or omission of a User, a Utility Company or other third party; and (b) failure by a Utility Company properly to supply services to the Address or any other act or omission of a Utility Company; and/or (c) any act or omission of any other User.
Subject to Clause 9.3 and 9.4, our maximum aggregate liability under or in connection with this Agreement whether in contract, tort (including negligence) or otherwise, shall in all circumstances be limited to the Fee paid by you for the Billing Better Service in the 6 months before the data the claim arose.
Nothing in this Agreement shall be construed as excluding or limiting our liability for death or personal injury caused by our negligence, for fraud or fraudulent misrepresentation or for any other liability that cannot be excluded by English law.
The foregoing provisions shall be enforceable to the maximum extent permitted by applicable law but do not affect your consumer statutory rights. For further information about your legal rights in the UK, contact your local authority Trading Standards Department or Citizen’s Advice Bureau.
If any provision of this Agreement is held by a court of competent jurisdiction to be invalid or unenforceable, then such provision shall be construed, as nearly as possible, to reflect the intentions of the parties and all other provisions shall remain in full force and effect.
Our failure to exercise or enforce any right or provision of this Agreement shall not constitute a waiver of such right or provision.
We may assign or otherwise transfer our rights and obligations under this Agreement to any third parties.
If you have any complaint or wish to raise a dispute under this Agreement or otherwise in relation to the Billing Better Services please follow this link http://ec.europa.eu/odr.
This Agreement shall be governed by and construed in accordance with English law and you agree to submit to the exclusive jurisdiction of the English Courts.
12.0 Missed Payments
If you miss a payment with Billing Better and do not notify Billing Better before the payment has been missed you are liable to a £10.00 late payment fee. If your payment is missed for a second time, you will be charged an additional £20.00 late payment fee. If your payment is missed for a third time, then you will be charged an additional £30.00 late payment fee.
If a housemate does not pay for the Billing Better service, Billing Better can do the following, in no particular order:
i - Charge a late payment fee as stated in 12.1 to the non-payer.
ii - Turn off the internet at the property.
iii - Retrieve the funds from the remaining housemates in the property.
iv - Retrieve the funds from the holding deposit working in accordance with the landlord or letting agent.
v - Proceed with debt collection measures with the individual who has not paid.
Contact Citizens Advice if you need help with an energy problem – for example with your bills or meters, or if you’re struggling to pay for the energy you use. They’re the official source of free and independent energy advice and support.
Go to: citizensadvice.org.uk/energy or call their consumer service on 0808 223 1133. Calls are free.